Depot Accountant

Process and administer Depot Accounting, primarily invoice verification, collection and the administration of the cash from sales staff. Manage all bank transactions for the Depot; maintain the records for accounting at the depot, ensuring that all financial policies and procedures are adhered to and payments and administration are correct.

Provide Support to Business in terms of providing sales analysis, overhead spend and control, Accounts Receivable collection update, Inventory aging, SKU wise Market and Store Expiry, Wooden Pallets Movement report and any other ad-hoc report as and when required.

Key Accountabilities

1. Cash Collection

Collect cash and cheques from sales men on a daily basis, issue receipts for money received and maintain the related records.

2. Bank deposit transactions

Daily deposit of cash/cheques in the bank, and record and monitor cash transactions made by the company through the bank.

3. General ledger entries

Enter the various daily transactions in the general ledger system and record supporting information/ documents for all journal entries.

4. Internal Control

Apply the internal control mechanisms for the depot by using the internal finance procedures, in order to prevent inaccuracies in accounting statements.

5. Accounts Receivable

All Transaction related to the day by salesman are attached (Gate Pass/Returns Slip/Route Summary/Ending Inventory/Good Stock Movement/Sales and Remittance Summary/Sales Invoices for TC customer and Credit Invoices sign and stamp by the customer.

All Sales and Credit Invoices should be signed by the Depot Supervisor before they submitted to Regional/Depot Accountant for Verification and make sure all the Invoice No. including the Void document should be in sequence.

Check the Daily accountability report should match to daily transaction summary of DS (cash and credit and total Remittance)

Reconcile the Credit customer confirmation balance with our records if any variance is noted then it should informed to BM or Depot Supervisor and Credit Controller Team in HQ

All Credit customer invoices/DS Cash short and Credit confirmation should be in file for future reconciliation.

Market random checks of unpaid invoices (Temporary Credit) on monthly basis as per policy.

Ensure

1) Any Cash invoice more than SR 7,000 to be signed by BM or ASM

2) Any Cash Invoice more than SR 10,000 is stamped by Customer and

3) Any cash invoice with Promotion/Discount is signed by the Customer.

6. Inventory
7. Random check of main items to ensure that inventory is accurate and variance is highlighted to Head Office or Depot Coordinator.
8. Complete Inventory count at every month end to ensure inventory is accurate and tallies with book balance.
9. Accountant is required to physically check the expired products while they are dumped.

7. Audit assistance

Ensure assistance to auditors with journal entry examinations.

Bank Reconciliation.

Cash in Transit and Petty Cash.

8. Accounts Payable (Petty Cash)

Accountant is required to physically verify the petty cash vouchers and ensure that it complies with the Depot expense authority matrix. Once claim is complete (supporting/ approvals) expense is reimbursed to applicant from petty cash fund. Next step, It has to be booked in QAD by allocating it to the proper expense accounts and then to be send for approval to the Head Office. After Head Office approval petty cash fund is refilled from daily collection

9. VAT Compliance

• Sales Invoices: Accountants are required to check the VAT compliance on all SADAFCO sales invoices. Accountants are required to make sure that invoices reflect the VAT registration number and that VAT calculations are properly displayed. Any exceptions are to be reported to HO.
• Petty Cash vouchers: all the petty cash invoices are to be verified, and are to be VAT compliant, the invoices have to be computer generated, VAT registration number should be present, manual invoices claiming VAT should not be entertained. These invoices are to be booked in QAD, as per the allocated Tax class defined.

10. 10. Business Support

• Provide Sales Report – Analysis on SKU wise Target Vs Achievement on weekly basis.
• Provide weekly Overhead Analysis Report – Suggestion on expense lines for Cost Control and avoidance.
• Provide Bad Returns Report on weekly basis; Market Returns (Expiry) – Store Expiry.
• Provide Wooden Pallets Movement Report on monthly basis for proper follow up with Sales Team and customers.
• Accounts Receivable Aging – Customer/ TC customer Overdue – Pending Invoices- Salesmen Accountability.
• Provide Inventory Aging – Near Expiry report.

• Computer proficiency with Microsoft Office programs (Excel, PowerPoint, Word) and other reporting and administration systems, e.g. ERP systems like QAD/ MFG Pro
• Lan• Well-developed administrative skills; precise and accurate
• Excellent and effective communication skills: verbal, drafting, reporting and presenting
• Ability to work independently, respond and deliver
• Ability to work under pressure and handle deadlines
• Strong work ethics, integrity and honesty
• Well-developed analytical skills
guages: proficient in English and Arabic

Accounting, Business Administration or Finance